OFFHOURS

People operations, kept moving.

The HR Admin runs your people operations around the clock. Requests routed, joiners onboarded, records kept current and payroll inputs ready for cutoff.

Get Started — Book a Demo
  • Requests handled daily
  • Works inside your HR stack
  • Human-supervised

The HR Admin at work

People operations, run by The HR Admin.

From requests and onboarding to records and payroll, recurring people admin gets handled inside the systems and policies your HR team already uses.

Requests don’t queue.

Leave, WFH, sick days and appointments are routed through your rules, confirmed and reflected across calendars and payroll where needed.

Joiners and leavers don’t slip.

Contracts, accounts, equipment, induction and offboarding are coordinated across the right people, with every step tracked to completion.

Payroll is ready for cutoff.

Joiners, leavers, leave, overtime, allowances and deductions are assembled in the provider’s format and checked before payroll runs.

Nothing expires unnoticed.

Probations, contracts, permits and certifications are tracked ahead of time, with reminders and the next paperwork ready when needed.

Let OFFHOURS help your HR team.

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The HR Admin

09:14

  1. I need Friday afternoon off.

  2. You have enough leave available. I’ve routed the request to your manager and held Friday afternoon on your calendar pending approval.

  3. Can you also prepare an employment confirmation?

  4. Done. I’ve prepared it from the approved template and sent it to you privately.

Conversational by design

Ask HR. Get it done.

Message the HR Admin like someone on your people team to make a request, get a document or check what needs attention.

Your company rules
  • Personio120 employees
  • Approval modelManager approval
  • Payroll cutoff25th of each month
  • Leave carry-over5 days
  • Probation6 months
  • Health insuranceEnabled

Configured and working

Configured to your business

Your systems. Your rules.

The HR Admin works inside your existing stack and follows your leave policy, approval chain, payroll calendar, templates and people rules.

Raised today

Before you asked

  • LeaveLeave about to expire.
  • ProbationReview not scheduled.
  • AbsencePolicy trigger reached.
  • ExpiryPermit deadline approaching.
  • ApprovalRequest sitting too long.
  • PayrollInputs do not reconcile.

On its own initiative

It catches what needs attention.

It watches approvals, contracts, leave balances and payroll inputs, surfacing anything that needs HR or a manager.

Standing reports

What arrives, and when.

  • DailyPending approvals
  • DailyStarters & leavers
  • Monday · 08:30Who’s out this week
  • Payroll cutoffPayroll inputs ready
  • MonthlyContracts & probations
  • MonthlyWorkforce report

Standing reports

People ops stay on schedule.

Approvals, starter checklists, payroll inputs and key-date reminders run automatically on the cadence your HR team sets.

Always on

Every request keeps moving.

Your HR teamThe HR Admin

  1. The HR Admin

    18:12Leave request received

  2. The HR Admin

    18:13Approval routed

  3. The HR Admin

    20:40Onboarding checklist updated

  4. The HR Admin

    22:15Payroll changes prepared

One HR Admin. Priced to your size.

The HR Admin

People operations, run around the clock.

€15per person a month

€15 a month.

20 tasks a month, then €25 per 100 tasks · No onboarding fee · Cancel monthly · Pricing Policy

Get Started — Hire the HR Admin

What the HR Admin does for your company

  • Leave and absence handled
  • Onboarding and offboarding coordinated
  • Payroll inputs prepared
  • Employee records maintained
  • Contracts and key dates tracked
  • Documents and letters prepared
  • Benefits administration supported
  • Approvals routed and chased
  • Performance cycles administered
  • HR reports prepared
  • Policy questions answered
  • Human-supervised throughout

Need more than one role? The whole back office is €35 per person a month. See the back office →

Frequently asked questions.

What does the HR Admin do each day?

It routes the day's requests, prepares joiners and leavers, keeps records and balances current, and assembles payroll inputs ahead of cutoff. Your HR team reviews the work and decides what happens next.

Which HR systems does it work with?

Personio, BambooHR, HiBob and Workday as adapters, with a structured Drive as a fallback. It takes over your existing hr@ inbox, works with your payroll provider's formats, and works with your team in Slack or Teams.

Can it move money, hire or dismiss anyone?

No. It prepares the paperwork; hires, dismissals, pay changes and disciplinary outcomes stay with your people. It never moves money, signs a contract, releases an offer, changes system access or files a statutory return. It only decides routine requests where you've set a delegated approval policy, and your managers can reverse any of them.

How is personal data kept private?

Per-person HR data never appears in a group chat, salary figures only go to the people cleared for them, in private, and it never reads, stores or forwards medical information. Every change is logged and undoable, and our engineers supervise every shift.

Does it replace our HR team?

No, it works alongside them. It runs the records, requests and paperwork so your HR lead spends the day on people, and your labour adviser and payroll provider start from clean inputs.

How long does it take to get started?

A week. We start as soon as you sign up: we map your policies and who approves what, connect your HR system, payroll provider and inbox with hard rules for what it may touch, and within the week it works on probation while you review everything. After that it runs around the clock.

Hire the HR Admin.

Get Started — Book a Demo

Discover the rest of the OFFHOURS back office.

The Accountant

Keeps invoices, reconciliation, close and reporting moving.

See the role

The Office Manager

Runs suppliers, facilities, bookings and everyday office operations.

See the role

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