OFFHOURS

The workplace, kept running.

The Office Manager runs your workplace around the clock. Issues handled, suppliers coordinated, orders tracked and everyday office work kept moving.

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  • Requests handled daily
  • Works inside your operations stack
  • Human-supervised

The Office Manager at work

Workplace operations, run by The Office Manager.

From facilities and suppliers to equipment, orders and renewals, recurring workplace operations get handled inside the systems and rules your team already uses.

Workplace issues get closed.

Repairs, maintenance and facilities requests are logged, assigned, chased and tracked until the issue is actually resolved.

Every order stays within policy.

Purchase requests are checked against your rules, routed for approval and tracked from request through to delivery.

Stock and equipment stay ready.

Equipment, consumables and recurring office supplies are tracked across sites, with shortages surfaced before they become a problem.

Renewals don’t sneak up.

Contracts, licences, warranties, insurance and notice periods are tracked ahead of time, with the next step ready before the deadline.

Let OFFHOURS help your operations team.

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The Office Manager

09:14

  1. The meeting room AC isn’t working.

  2. Logged. I’ve sent it to the building maintenance team and asked for the earliest available visit.

  3. Can you also order two replacement HDMI adapters?

  4. Done. They’re within the office equipment allowance and the order has been placed.

Conversational by design

Ask operations. Get it sorted.

Message the Office Manager like someone on your ops team to report an issue, request equipment, book something or check what is still open.

Your company rules
  • Sites3 offices
  • Purchase allowance€500 / month
  • Orders aboveManager approval
  • Preferred suppliers12 active
  • Stock reviewEvery Friday
  • Lease review90 days before renewal

Configured and working

Configured to your business

Your workplace. Your rules.

The Office Manager works around your sites, suppliers, spending limits, maintenance schedules and the way your workplace already operates.

Raised today

Before you asked

  • RenewalLicence renews next month.
  • SupplierInvoice doesn’t match quote.
  • MaintenanceInspection not booked.
  • UtilitiesUsage outside normal range.
  • BookingRoom conflict detected.
  • LeaseBreak date approaching.

On its own initiative

It spots what needs attention.

It watches suppliers, stock, maintenance and renewals, surfacing anything that needs action before it becomes a workplace problem.

Standing reports

What arrives, and when.

  • Daily · 09:00Open workplace issues
  • WeeklyOrders awaiting approval
  • WeeklyDeliveries & supplier follow-ups
  • WeeklyStock running low
  • MonthlyRenewals next 60 days
  • MonthlySpend vs budget

Standing reports

Operations stay on schedule.

Open tickets, purchase requests, deliveries, stock and renewals are surfaced automatically on the cadence your operations team works to.

Always on

The workplace keeps moving.

Your operations teamThe Office Manager

  1. The Office Manager

    18:20Facilities request received

  2. The Office Manager

    18:24Repair visit booked

  3. The Office Manager

    20:10Office supplies reordered

  4. The Office Manager

    21:35Supplier renewal flagged

One Office Manager. Priced to your size.

The Office Manager

Workplace operations, run every day.

€10per person a month

€10 a month.

20 tasks a month, then €25 per 100 tasks · No onboarding fee · Cancel monthly · Pricing Policy

Get Started — Hire the Office Manager

What the Office Manager does for your company

  • Facilities requests handled
  • Suppliers coordinated
  • Purchase requests routed
  • Orders tracked to delivery
  • Stock levels monitored
  • Equipment and assets tracked
  • Recurring office orders managed
  • Renewals and notice periods tracked
  • Receipts passed to The Accountant
  • Travel and bookings coordinated
  • Workplace reports prepared
  • Human-supervised throughout

Need more than one role? The whole back office is €35 per person a month. See the back office →

Frequently asked questions.

What does the Office Manager handle each day?

It works the shared inbox and facilities requests, books repairs and chases them until they're fixed, routes purchase requests, keeps stock and equipment current, and hands every receipt to the Accountant. Your operations team sees what's open and what's done at any time.

How do we stay in control of purchases?

You set the rules: the monthly allowance, the approval threshold, the approvers and the preferred suppliers. Every order carries its request, its approver and an audit trail, and every change is logged and undoable from your daily digest.

Which systems does it work with?

Your existing info@ and admin mailboxes, Drive or SharePoint, your calendar and room booking, your expense tool, and ordering portals as adapters. It works with your team in Slack, Teams or WhatsApp.

Can it place orders or spend money?

Only inside your policy. It places orders within the allowance you set; anything above the threshold goes to the approver first. It never signs a contract or accepts terms, and it requests access and badges from whoever issues them rather than issuing them itself.

Does it replace our current office manager?

No, it works alongside them. It takes the follow-up, ordering and tracking off their plate, so the person running your workplace spends the day on the people and spaces that need them.

How long does it take to get started?

A week. We start as soon as you sign up: we map your sites, suppliers and who approves what, connect your inboxes and tools with hard rules for what it may touch, and within the week it works on probation while you review everything. After that it runs around the clock.

Hire the Office Manager.

Get Started — Book a Demo

Discover the rest of the OFFHOURS back office.

The Accountant

Keeps invoices, reconciliation, close and reporting moving.

See the role

The HR Admin

Runs requests, onboarding, payroll inputs and people administration.

See the role

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