A Christmas party for 40, without a spreadsheet

An event, organised in the channel.

The Office Manager collects replies, asks about food privately and keeps the party within budget.

In

The Office Manager asks in #team on Slack who is coming to the Christmas party on Friday 18 December at Liburnia.

Out

Done

A week later: 34 coming, 4 vegetarian, 2 vegan, 1 gluten-free, and €1,860 of the €2,500 budget booked.

What it does

It runs the event.

01Posts a poll in the channel
02Asks each person about food in a private message
03Checks the venue fits everyone
04Tracks spending against the budget

When it asks you first

It keeps personal things private.

Food needs are asked in private, and only totals are shared
Bookings over the budget go to a person first

What you see

The team sees the totals, never who asked for what. Every action is logged.

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